PRIVACY POLICY

This policy sets out the basis on which the Hong Kong Welsh Male Voice Choir of 4-8 Garden Road, Hong Kong (or “we”) collects personal data from you and how we process such data.

By visiting our website www.hkwmvc.com (our “Site”), you accept and consent to the practices set out below.

  • Collection of information
    • For the purposes outlined in Clause 2, we may collect and process the following information about you:
      • Information you give us – information that you provide us (which may include your name, address, email address, telephone number, credit card information and other personal description) by filling in forms on our Site, or by corresponding with us (by phone, email or otherwise), for example:
        • when you register for an account with us on our Site;
        • when you report any problem to us;
        • when you use certain features on our Site;
        • when you request any support from us; or
        • when you complete any survey or questionnaire we send you.
      • Information we collect about you – information automatically collected when you visit our Site, for example:
        • technical information, including the Internet protocol (IP) address used to connect your computer to the Internet and your log-in information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
        • details of any transactions, purchases and payments you made on our Site; and
        • information about your visit, including the full Uniform Resource Locators (URLs), clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our customer service number.
      • We only retain personal data for so long as it is necessary. Data may be archived as long as the purpose for which the data was used still exists.
    • Uses made of the information 
      • We use information held about you for the following purposes:
        • providing, improving and developing our services;
        • researching, designing and launching new features or products;
        • presenting content and information in our Site in the most effective manner for you and for the device you use;
        • providing you with alerts, updates, materials or information about our services or other types of information that you requested or signed up to;
        • in any part of the world;
        • responding or taking part in legal proceedings, including seeking professional advice;
        • for direct marketing purposes (please see further details in Clause 2.2 below);
        • communicating with you and responding to your questions or requests; and
        • purposes directly related or incidental to the above.
      • We intend to use your personal data in direct marketing (i.e. offering or advertising products or services by sending the relevant information directly to you). We require your consent specifically for this purpose and you may opt out any time. For the purpose of this clause:
        • the personal data that may be used in direct marketing are those that you provide to us or we collect from you under Clause 1.1 above;
        • the type of services or products that may be offered or advertised will be our products or services, events and those of our affiliates or business partners;
        • the relevant information may be sent to you by email;
        • you may opt out any time by by clicking the unsubscribe button at the bottom of the email or by emailing us at info@hkwmvc.com. We will cease to send you marketing information without charge.
      • Disclosure of your information 

We will keep your personal data we hold confidential but you agree we may provide information to:

  • personnel, agents, advisers, auditors, contractors, financial institutions, and service providers in connection with our operations or services (for example staff engaged in the fulfilment of your order, the processing of your payment and the provision of support services);
  • our overseas offices, affiliates, business partners and counterparts (on a need-to-know basis only);
  • persons under a duty of confidentiality to us;
  • persons to whom we are required to make disclosure under applicable laws and regulations in any part of the world; or
  • actual or proposed transferees of our operations (or a substantial part thereof) in any part of the world.
  • Cookies
    • Our Site uses cookies to distinguish you from other users of the Site. This helps us to provide you with a good experience when you browse our Site and also allows us to improve our Site.
    • A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree to the use of cookies. Cookies contain information that is transferred to your computer’s hard drive.
    • We use persistent cookies and session cookies. A persistent cookie stays in your browser and will be read by us when you return to our Site or a partner site that uses our services. Session cookies only last for as long as the session (usually the current visit to a website or a browser session).
    • We use the following cookies:
      • Strictly necessary cookies – These are cookies that are required for the operation of our Site. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
      • Analytical/performance cookies – They allow us to recognise and count the number of visitors and to see how visitors move around our Site when they are using it. This helps us to improve the way our Site works, for example, by ensuring that users are finding what they are looking for easily.
      • Functionality cookies – These are used to recognise you when you return to our Site. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
      • Targeting cookies – These cookies record your visit to our Site, the pages you have visited and the links you have followed. We will use this information to make our Site and the information displayed on it more relevant to your interests.
    • You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you do so, you may not be able to access all or parts of our Site.
    • We may use third-party web services on our Site. The service providers that administer these services use technologies such as cookies (which are likely to be analytical/performance cookies or targeting cookies), web server logs and web beacons to help us analyse how visitors use our Site and make the information displayed on it more relevant to your interests. The information collected through these means (including IP addresses) is disclosed to these service providers. These analytics services may use the data collected to contextualise and personalise the marketing materials of their own advertising network.
  • Third-party sites

Our Site or our communication with you may from time to time contain links to third-party websites over which we have no control. If you follow a link to any of these websites, please note that they have their own practices and policies. We encourage you to read the privacy policies or statements of these websites understand your rights. We accept no responsibility or liability for any practices of third-party websites.

  • Security 
    • All information you provide to us is stored on our secure servers.
    • Where we have given you (or where you have chosen) a password that enables you to access certain parts of the Site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
    • We restrict access to personal information to ourselves, service providers and contractors on a strictly need-to-know basis and ensure that those persons are subject to contractual confidentiality obligations.
    • We review our information collection, storage and processing practices from time to time to guard against unauthorised access, processing or use.
    • Please note, however, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk.
  • Data transfer
    • The data that we collect from you may be transferred to, and stored at, a destination outside Hong Kong. It may also be processed by persons referred to in Clause 3 above who operate outside Hong Kong.
    • By submitting your personal data you agree to this transfer, storing or processing of data outside Hong Kong. We will take all steps reasonably necessary to ensure that your data is treated securely in accordance with this privacy policy.
  • Your rights
    • You have the right to:
      • check whether we hold personal data about you;
      • access any personal data we hold about you; and
      • require us to correct any inaccuracy or error in any personal data we hold about you.
    • Any request under Clause 8.1 may be subject to a small administrative fee to meet our cost in processing your request.
  • Changes to our privacy policy

We may amend this policy from time to time by posting the updated policy on our Site. By continuing to use our Site after the changes come into effect means that you agree to be bound by the revised policy.

  • Languages

In case of discrepancies between the English and Chinese language versions of this policy, the English version shall prevail.

  • Contact us

If you have any questions, comments or requests regarding personal data, please address them to:

The Honorary Secretary, Hong Kong Welsh Male Voice Choir, GPO Box 2554, Hong Kong; secretary@hkwmvc.com

COOKIE POLICY

This is the Cookie Policy for HKWMVC, accessible from www.hkwmvc.com

What are cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the sites functionality.
For more general information on cookies see the Wikipedia article on HTTP Cookies.

How we use cookies

We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.

The cookies we set

Account related cookies. If you create an account with us then we will use cookies for the management of the signup process and general administration. These cookies will usually be deleted when you log out however in some cases they may remain afterwards to remember your site preferences when logged out.
Login related cookies. We use cookies when you are logged in so that we can remember this fact. This prevents you from having to log in every single time you visit a new page. These cookies are typically removed or cleared when you log out to ensure that you can only access restricted features and areas when logged in.
Orders processing related cookies This site offers e-commerce or payment facilities and some cookies are essential to ensure that your order is remembered between pages so that we can process it properly.
Forms related cookies. When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.

Third party cookies

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.
This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content. For more information on Google Analytics cookies, see the official Google Analytics page.
From time to time we test new features and make subtle changes to the way that the site is delivered. When we are still testing new features these cookies may be used to ensure that you receive a consistent experience whilst on the site whilst ensuring we understand which optimisations our users appreciate the most.

Links from our site

Our website may contain links to other websites.
Please note that we have no control of websites outside the HKWMVC domain. If you provide information to a website to which we link, we are not responsible for its protection and privacy.
Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.

More information

However if you are still looking for more information then you can contact us through one of our preferred contact methods:

  • Email info@hkwmvc.com
  • Write to: Hong Kong Welsh Male Voice Choir, GPO Box 2554, Hong Kong

Last updated: 25 February 2019